How It Works
When a candidate reaches the interview stage in your pipeline, you send a booking invitation via PastaHR for a configured interview type. The candidate picks a slot within the available times, and the interview is scheduled automatically, no manual work required on your side.1
Configure an interview type
Set up a booking type with the right availability, limits, and templates under Interviews → Types.
2
Invite the candidate
Send a booking invitation directly from the candidate’s profile. They receive a link to choose a slot.
3
Automatic notifications
Once the candidate books, all assigned team members receive a confirmation including a calendar invite (for time slot types with a connected calendar). The candidate also receives a confirmation, followed by a reminder ahead of the appointment.
Configure Interview Booking Types
Basics, availability, limits, assigned users, templates, and calendar integration in detail.
Changes you make to the calendar invite on your end (e.g. declining) are not visible to the candidate. If you need to reschedule, contact the candidate directly or send a new booking invitation.
Roles & Permissions
PastaHR uses two distinct roles for interview scheduling management.- Interview Admin
- Interviewer
The Interview Admin role has full control over the interview booking system. Admins can:
- View and manage all interview types in the organisation
- Send booking invitations for any interview type in the organisation
- Configure availability settings for all interview types
Roles are assigned by a PastaHR Admin in your organisation. See Roles for a full overview.
Frequently Asked Questions
Can I set different availability for different interview types?
Can I set different availability for different interview types?
Yes. Each interview type has its own independent availability configuration. For example, you can restrict phone screens to Monday through Wednesday mornings, while technical interviews are allowed Thursday afternoons.
What happens if I have an existing calendar event during a candidate's chosen slot?
What happens if I have an existing calendar event during a candidate's chosen slot?
For time slot types with a connected calendar, PastaHR reads your calendar in real time. If an appointment blocks a slot, it won’t be shown as available to the candidate. Without a calendar integration, make sure you keep your availability settings up to date and plan your calendar accordingly.
Can multiple team members be involved in a single interview type?
Can multiple team members be involved in a single interview type?
Yes. You can assign multiple people to an interview type. All assigned people receive booking confirmations and, if a calendar is connected, calendar invites.
How do I reschedule a booked interview?
How do I reschedule a booked interview?
Contact the candidate directly, agree on a new time, or send a new booking invitation. Don’t rely solely on internal calendar actions to communicate changes to the candidate.
Do candidates see it if someone on my team accepts, declines, or reschedules?
Do candidates see it if someone on my team accepts, declines, or reschedules?
No, the appointment the candidate receives is independent of the appointment in your calendar.