AI Screening with JobFit: How Candidate Scoring Works

PastaHR’s JobFit feature automatically screens every application while the candidate goes through the application chat, whether on the web or via WhatsApp. The AI evaluates answers, uploaded documents, and personal details in real time and calculates a JobFit score as soon as the application is complete. No manual pre-screening step is needed.

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Configuring a JobFit Profile

• A JobFit profile is the list of criteria the AI uses to evaluate applications for a role, similar to a pre-screening checklist.
• Each factor consists of a name (e.g. “Good German language skills”) and a description (e.g. “Candidate has at least C1 German proficiency”).
• By default, all factors count equally. If weighting is activated for your organisation, each factor has a factor type: Normal, Must-have, or Nice-to-have. New factors are Normal by default.
• You can adjust the factor type in the JobFit factor settings.
• Must-have is for mandatory requirements. If a candidate does not meet a Must-have, they are classified as No Fit.
• Nice-to-have is for desirable additional criteria that can be considered positively, but do not have to be met.
• The AI evaluates each factor independently, so you can see which criteria a candidate met or missed, not just their overall score.
• If no profile is configured manually, PastaHR automatically generates one based on the job description. You can refine it at any time.

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Customising JobFit Factors

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Tips for Good Factors

• Phrase it as a yes/no criterion: every factor must be strictly checkable and answerable clearly as met or not met. Vague factors like “Is motivated” can’t be reliably evaluated by the AI.
• Be precise: “Candidate has at least 3 years of customer-facing experience in retail” instead of “Experience with customers”.
• Focus on verifiable information: avoid factors around soft skills, motivation, etc.
• Set factor types deliberately: keep Normal for regular evaluation criteria. Use Nice-to-have for desirable additional criteria that improve an application but are not mandatory.
• Use Must-haves sparingly: mark a requirement as Must-have only when an application should not be pursued if that criterion is not met, such as a required work permit or a legally required qualification.

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Understanding the JobFit Score

All factor scores are combined into a single, deterministic JobFit result. Each factor is either met, not met, or cannot be evaluated because the information is missing, unclear or contradictory. A factor that cannot be evaluated adds no points but still counts towards the maximum score, so missing information can lower the result. If weighting is activated, JobFit takes the factor type into account: Normal factors form the regular evaluation, Nice-to-haves describe desirable additional criteria, and Must-haves represent mandatory requirements. A higher factor type always outweighs all factors of lower types combined. If a candidate does not meet a Must-have, they are classified as No Fit, unless the overall result is Uncertain. A Must-have that cannot be evaluated does not trigger this rule on its own.

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Traceability

For every application, PastaHR shows a rationale for each factor explaining why the AI classified it as met, not met, or not assessable. In the JobFit profile, you can see which factor type was used for the evaluation. From the three-dot menu in the JobFit view, you can:

• Download PDF: downloads the rationale and sources for all factors as a PDF.
• JobFit Profile: jumps directly to the job’s factors to manage them (see Customising JobFit Factors).

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When JobFit Shows No Score

Some results are not a suitability assessment:

• Uncertain: more than half of the factors could not be evaluated because the information was missing, unclear or contradictory.
• Pending: the evaluation is missing or outdated, for example because the JobFit profile was edited after the evaluation. The new criteria or factor types don’t apply retroactively.
• Error: a technical failure occurred during the evaluation.

These statuses say nothing about a candidate’s suitability.

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Viewing Results in Your ATS

The JobFit score and AI summary integrate seamlessly with your existing ATS. What is sent and how to set it up is described in JobFit in Your ATS.