> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pastahr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Manage All Incoming Applications in PastaHR

> View, track, and manage all incoming applications in PastaHR. Monitor ATS forwarding status and share profiles with stakeholders.

The applications page shows all applications and gives you a quick overview and management of your entire recruiting process. How the page is structured depends on whether your workspace is connected to an ATS.

## Selecting a Job

<Tabs>
  <Tab title="With ATS Integration">
    When you open the applications page, you first see a list of all active jobs from your ATS. Each job is shown with its title and ATS ID. Clicking a job loads all of its applications.

    Use the search field at the top of the list to quickly find a specific job. Alongside individual jobs, there are two special views:

    * **All Jobs**: Shows every application across all jobs
    * **Unknown Job**: Shows applications that couldn't be matched to a job in your ATS

    <Tip>
      Applications land under **Unknown Job** when the application link used didn't include a valid `remote_job_id`. See the [ATS Troubleshooting guide](/en/recruiters/ats-troubleshooting) for details.
    </Tip>
  </Tab>

  <Tab title="Without ATS Integration">
    Without ATS integration, there's no job selection: the applications page shows all incoming applications directly as a flat list. To narrow it down to a specific job, filter by **Job**.

    <Note>
      The **Job** filter doesn't refer to a job in the ATS, but to the `remote_job_name` set when the application link was created. Since multiple links (e.g. for different channels or campaigns) can share the same `remote_job_name`, the filter groups together all applications for that job regardless of which link they came in through. Learn more in [Application Links](/en/recruiters/application-links).
    </Note>

    You can also filter by **Flow** to show applications for a specific flow.
  </Tab>
</Tabs>

## Applications at a Glance

All applications are shown in a table view. Each row represents one application and includes the following columns:

| Column | Description                                                                                                                                                                                                                         |
| ------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Person | The applicant's name                                                                                                                                                                                                                |
| JobFit | Automatic fit score generated by PastaHR's AI.<br />Clicking a JobFit factor (e.g. **Retail experience**) opens the scoring details.<br />Only visible if [AI Screening](/en/recruiters/ai-screening) is enabled for the workspace. |
| Job    | With ATS integration: the job title from your ATS. Without ATS integration: the `remote_job_name` of the application link used                                                                                                      |
| Flow   | The flow used for this application                                                                                                                                                                                                  |
| Source | The landing page or channel the application came in through                                                                                                                                                                         |
| Date   | Submission timestamp                                                                                                                                                                                                                |
| Status | Current stage in the application process, changeable directly via a dropdown in the table                                                                                                                                           |

## Status Pipeline

At the top of the applications overview, a visual pipeline shows all application phases with the number of applications in each. Clicking a phase filters the view to applications in that status. Phases are customisable per workspace.

<Card title="Configure Application Phases" icon="align-horizontal-justify-start" href="/en/recruiters/application-phases">
  Adjust your pipeline phases to match your hiring process.
</Card>

## Switching Between Jobs

<Note>
  Only applies with ATS integration.
</Note>

The name of the currently selected job is shown at the top. Clicking it opens a dropdown menu you can use to quickly switch to a different job.

## Application Details

Clicking an application in the table opens the detail view with the following sections:

<AccordionGroup>
  <Accordion title="Header">
    The candidate's name and contact details. With ATS integration, a green icon next to the job title indicates the application was saved successfully in the ATS; a red icon means it couldn't be synced (see the [ATS Troubleshooting guide](/en/recruiters/ats-troubleshooting) for details). Without ATS integration, this status indicator doesn't appear.
  </Accordion>

  <Accordion title="Application Metadata">
    Directly below the job title, you'll see tags for: the channel the person applied through (e.g. web, WhatsApp, or Instagram), the active flow, the job (with ATS integration, the job title from your ATS; without ATS integration, the `remote_job_name`), the ATS job ID (with ATS integration only), and the UTM source. With ATS integration, the `remote_job_name` of the application link used is also shown as its own, clearly labeled tag.
  </Accordion>

  <Accordion title="AI Summary and JobFit">
    If enabled for the workspace, you'll see an automatically generated candidate summary here along with the JobFit score and its individual factors. Learn more in the [AI Summaries](/en/recruiters/ai-summaries) and [AI Screening](/en/recruiters/ai-screening) guides.
  </Accordion>

  <Accordion title="Questions & Answers">
    All questions and answers from the completed flow, including uploaded documents under **Attachments**.
  </Accordion>

  <Accordion title="Notes">
    Internal notes about the application that your team can add and save.
  </Accordion>
</AccordionGroup>

## Actions in the Detail View

<Card title="Archive" icon="archive" href="/en/recruiters/archive-applications">
  Moves the application to the archive.
</Card>

<Card title="Share" icon="share" href="/en/recruiters/share-applications">
  Creates a shareable link to the application for people without a PastaHR account.
</Card>

<Card title="Download CV" icon="file-down">
  Generates and downloads a PDF resume that includes a cover page with the flow questions and answers, plus all documents the candidate uploaded.
</Card>