> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pastahr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Interview Booking: Schedule Candidates Effortlessly

> Let candidates self-book interview slots based on your availability, with automatic calendar invites and notifications sent to all parties.

## How It Works

When a candidate reaches the interview stage in your pipeline, you send a booking invitation via PastaHR for a configured interview type. The candidate picks a slot within the available times, and the interview is scheduled automatically, no manual work required on your side.

<Steps>
  <Step title="Configure an interview type">
    Set up a booking type with the right availability, limits, and templates under **Interviews → Types**.
  </Step>

  <Step title="Invite the candidate">
    Send a booking invitation directly from the candidate's profile. They receive a link to choose a slot.
  </Step>

  <Step title="Automatic notifications">
    Once the candidate books, all assigned team members receive a confirmation including a calendar invite (for time slot types with a connected calendar). The candidate also receives a confirmation, followed by a reminder ahead of the appointment.
  </Step>
</Steps>

<Card title="Configure Interview Booking Types" icon="pen" href="/en/recruiters/interview-types">
  Basics, availability, limits, assigned users, templates, and calendar integration in detail.
</Card>

<Note>
  Changes you make to the calendar invite on your end (e.g. declining) are **not** visible to the candidate. If you need to reschedule, contact the candidate directly or send a new booking invitation.
</Note>

<h2 id="roles-permissions">
  Roles & Permissions
</h2>

PastaHR uses two distinct roles for interview scheduling management.

<Tabs>
  <Tab title="Interview Admin">
    The **Interview Admin** role has full control over the interview booking system. Admins can:

    * View and manage all interview types in the organisation
    * Send booking invitations for **any** interview type in the organisation
    * Configure availability settings for all interview types

    Assign the Interview Admin role to recruiting coordinators or team leads who need an overview of the entire interview pipeline.
  </Tab>

  <Tab title="Interviewer">
    The **Interviewer** role has focused, limited access. Interviewers can:

    * View and manage interview types they **created or are explicitly assigned to**
    * Send booking invitations only for their assigned interview types
    * Receive booking confirmations and reminders for their own interviews
    * ❌ Cannot view interview types or bookings they are not assigned to

    Assign the Interviewer role to hiring managers or subject-matter experts who take part in specific interview stages.
  </Tab>
</Tabs>

<Note>
  Roles are assigned by a PastaHR Admin in your organisation. See [Roles](/en/recruiters/roles) for a full overview.
</Note>

## Frequently Asked Questions

<Accordion title="Can I set different availability for different interview types?">
  Yes. Each interview type has its own independent availability configuration. For example, you can restrict phone screens to Monday through Wednesday mornings, while technical interviews are allowed Thursday afternoons.
</Accordion>

<Accordion title="What happens if I have an existing calendar event during a candidate's chosen slot?">
  For time slot types with a connected calendar, PastaHR reads your calendar in real time. If an appointment blocks a slot, it won't be shown as available to the candidate. Without a calendar integration, make sure you keep your availability settings up to date and plan your calendar accordingly.
</Accordion>

<Accordion title="Can multiple team members be involved in a single interview type?">
  Yes. You can assign multiple people to an interview type. All assigned people receive booking confirmations and, if a calendar is connected, calendar invites.
</Accordion>

<Accordion title="How do I reschedule a booked interview?">
  Contact the candidate directly, agree on a new time, or send a new booking invitation. Don't rely solely on internal calendar actions to communicate changes to the candidate.
</Accordion>

<Accordion title="Do candidates see it if someone on my team accepts, declines, or reschedules?">
  No, the appointment the candidate receives is independent of the appointment in your calendar.
</Accordion>